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Accounting Information Systems Assignment

General Description of Assignment
Submit a business report of a 1,200 words (not including covering letter/memo, table of contents, tables, and appendixes). As part of this process, you will critically analyse and use information from a variety of sources, assess their value and relevance.
Background
Robert Chen was recently hired as the Financial Director of a small engineering company (Stellar Engineering Pty Ltd) supplying, specialized, components for the aero-space and defence industries mostly for clients in the USA.
Upon taking up his new position with the company, Robert noticed that the accounting systems of Stellar Engineering (GE) were outdated, and that frequent processing problems and errors have been occurring.
Robert Chen informed the CEO, Mr. Barton, that it was crucial to have a new system. Barton concurred and Robert met with Jeffries De Jong (the accountant) to instruct Jeffries to provide him with a report that recommends a solution that meets SE’s accounting and reporting needs, and, if the recommendation is accepted, an RFP may ensue.

[Coincidently, Robert just recently attended technology briefings by IBM and Microsoft (cloud computing and other business solutions) and by SAP (on ERP business solutions) in Melbourne, and as a result, would also like you to investigate these and other acquisition options as part of your proposal for an AIS.]
About the Company
Stellar Engineering Pty Ltd is an established small manufacturer of precision engineering and tool manufacturing company making components for the aero-space and defence industries mostly in the USA.
It has state of the art manufacturing plant located together with its main office in Williamstown. It has small serviced offices for Sales representative in Singapore and in Los Angeles.
Company Structure
The company consists of:
• CEO, and four directors (Finance and Accounting, Marketing and Sales, Planning and Costing, and Manufacturing and Dispatch) comprising the Senior Management team
o At present each director manages the hiring of new staff.
• Administration, including Finance, Accounting and IT (5 staff)
o One accountant (no direct support staff)
o One IT manager (no support staff)
• Sales and Marketing (4 staff – one mostly in Los Angeles)
• Planning and Costing (6 staff)
• CAD (3 staff)
• Manufacturing and Dispatch (27 staff – there are three machine operator shifts)
• QA (2 staff)
• There is also an off-site, independent, Auditor
IT Infrastructure
SE’s IT infrastructure is in part networked. An integrated IP based network has been included in next year’s budget. At present the infrastructure is as follows:
• Stand-alone computerized tooling machines not networked (CAD based instructions are uploaded manually from diskette).
• A Costing and Ordering MS Access database application (written 6 years ago) running on Windows 2000 server networked with 3 Windows workstations;
o All are located within the Planning and Costing Department.
o Only Planning and Costing staff have access.
o System includes a networked Laser Printer
o 3 CAD workstations
• Manufacturing and Dispatch have hand-me-downs from Finance and Accounting.
• All administrative staff have or have access to a computer to a printer on a print server via their peer-to-peer network.
• A modest Corporate Web site
• Limited Internet and Email access
• Accounting is able to perform payroll, banking and other regulatory transactions online via a dedicated Internet connection.
Requirements
You are required to produce a 1200 word report that recommends one solution (fully justified and costed) that meets SEs’ needs.
1. You will need first to carry out a one to two page review (500-600 words in length) of current trends and options for the acquisition of an Accounting Information System – e.g. AssA, ASP, and ERP.
o Then, evaluate and justify, in business terms, which option best suits SE.
o It is expected that an evaluation in a matrix format be also provided.
2. Based upon the selected option above, you will need to investigate and evaluate a number of suppliers (2 or more) that may provide the required solution to SE’s business case.
Deliverables and due dates
• End of Week 8: One page Outline including a brief outline of conducted research
• End of Week 10: Draft Report (may exclude covering letter / memo)
• End of Week 12: Final Report to be submitted via Turn-It-In
The Proposal
Your submission is to include:
1. A covering Memo addressed to the Director Finance and Accounting
2. Your proposal should be prepared and submitted in line with the structure outlined below:
a. Title Page
b. An Executive Summary detailing the recommended AIS acquisition approach, and solution supplier as well an indication of initial and recurring costs, and any other significant issues and requirements.
c. Table of Contents
d. Conclusion
e. Introduction
f. Recommendation
g. Discussion and findings
(Includes investigation/research into trends in acquisition options – the Harvard referencing style is to be employed for all in-line references)
h. Reference/Bibliography
i. An Appendix containing detailed analysis and evaluation of:
i. Acquisition evaluation
ii. Product Evaluation
iii. NPV and payback period
iv. Assumptions
v. Glossary of terms (if appropriate)
3. The report is to be properly formatted using MS Word.
a. Proper paragraph style headings
b. Generated TOC
c. Headers and footers
i. Header must include report title (not on page 1)
ii. Footers – include your name and student number, and page numbers (also not on page 1)
d. Do not use footnotes
e. Avoid pasting pictures
f. Any tables are to be properly formatted
4. Refer to marking guide for any additional requirements

Please attach a copy of the Marking guide as well as a completed Assessment Cover Sheet to your hardcopy submission.

Assignments can only be marked if they have been previously submitted to Turn-It-In

Submission of Assignments
All assignments must be submitted as a hardcopy with an assignment cover sheet attached. The assignment cover sheets are available on the Student Portal, or from the Course Administrators. Assignments and the cover sheets must be submitted personally to the Course Administrator in PE331. Upon submission you will be issued with a receipt. For group assignments, all group members must submit individual assignment cover sheets with their assignment. Do not submit your assignment via email, or to your teacher.
Prior to submission of your assignment you will be required to check for authenticity and originality using the “Turn-it-in” facility – please go to http://student.nmit.vic.edu.au/library/Pages/TurnItIn.aspx for further information or speak to your teacher.
Submission of Late Assignments
A penalty of 10% of total marks per day will be applied where assignments are submitted after the due date UNLESS a request in writing has been submitted by the due date together with relevant documentation including a medical certificate where appropriate.

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